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World’s First 3D Virtual Fairs & Trade Show Software Specially Designed To Host & Manage Virtual Fairs & Virtual Trade Show!

#1 Software to conduct 3D Virtual Fairs & Virtual trade show where exhibitors and visitors from an industry meet up to exchange information, services and trends.

VIRTUAL FAIRS WEBSITE
Drive attendance to your Virtual Fairs &virtual trade show with professional-looking event websites and emails designed to match your corporate branding, while promoting your virtual trade fair via social media and word of mouth. Target your virtual fairs marketing more precisely with CRM integration, Hubspot, SalesForce, Marketo, Drift.

VIRTUAL FAIRS LANDING PAGES
Impress your audience with sleek, professional-looking event websites.With HexaFair virtual events platform, your event website set-up is quick & easy. No external help or HTML knowledge is required!

FLEXIBLE ONLINE REGISTRATION FORMS
Streamline even the most complex event registration processes. Enables faster & easy virtual events, virtual conferences & hybrid events registrations online.

SOCIAL MEDIA
Create a buzz around your virtual events &virtual conferences using social promotion tools to harness the power of Facebook, Twitter, Snapchat, Instagram, and LinkedIn.

EMAIL MARKETING
Drive registrations to your virtual events & virtual conferences by sending targeted, professional-looking emails to your database using any Email Marketing software.

3D VIRTUAL EVENTS & HYBRID EVENTS PLATFORM
Offer IMMERSIVE EXPERIENCE to your attendees of Virtual Events, Virtual Conferences, Hybrid Events from the moment they arrive at our events platform until their final session.

EXHIBITORS DIRECTORY AND MAP
Directory of all exhibitors & Booth no. Using Teleport Navigation, the attendee is taken to the booth directly

3D VIRTUAL LOBBY
A 3D Virtual lobby with welcome video wall, designated area for sponsors, help desk.

3D VIRTUAL EXHIBITION HALL
An immersive virtual 3D Exhibition hall, floored with 3D Virtual booths allow the sponsors & exhibitors to exhibit services or products.

3D VIRTUAL AUDITORIUM
3D Interactive Virtual auditorium to conduct live conferences, Breakout sessions, Q&A, Polls, all in one software.

MOBILE APPS
Full experience on both Android and iOS mobile devices. You can provide even more value to your attendees by going mobile with our premium native mobile event app.

ANYWHERE & ANYTIME – CROSS BROWSERS VIEWING
Runs well on latest version of all major browsers, IE, Chrome, Firefox, Safari

FEATURE-PACKED 3D VIRTUAL BOOTHS TO YOUR VIRTUAL & HYBRID EVENTS
3D Virtual Booths are packed with interactive features that offer an immersive experience to your virtual events attendees. Display images, documents, data sheets and play videos bring your 3D virtual booth to life.

EXHIBITOR COMPANY INFO
One can view the information of the exhibitor

BUSINESS CARD
Contact information of the exhibitor & Business Card exchange request option available

CONTACT FORM
The attendee can submit the details via contact form to the exhibitor

CHAT
Allow the attendee to chat with exhibitor staffs

BANNERS AND POSTERS
Each product is showcased with product image, description, price, ability to purchase the item

VIDEOS
Videos of Company introduction, manufacturing process, product tutorial etc

PRODUCTS
Images used to brand the booth. Using high-resolution images, advertise the services offered by the exhibitors.

DOCUMENTS
Brochures, catalogues, flyers introducing the company, user manuals, product information sheets

PRODUCTS DISPLAY & E-COMMERCE
HexaFair, online trade show software unlocks your ability to sell experiences, relationships and expertise in one place. With Products Display feature, you can bring together your community, content and e-commerce in one place.

SHOPPING CART

HexaFair provides a reliable, secure shopping cart solution for your Virtual Trade Show that will enable the buyers to order products instantly from the vendor’s website using “Buy now” button that allows the visitors to place orders in their website.Exhibitor can manage the products and product information on their own given an online control panel

PRODUCTS DISPLAY

Showcasing products or service in real life still has high sales potential today. 82% of online trade show attendees are directly involved in their teams’ purchasing decisions, so setting up shop at virtual trade show is one of the best ways to connect with your target accounts’ key decision makers. HexaFair, Virtual Trade show software offers Products Display feature that can help people connect with other players in the industry, market theirproducts to a large audience.

VIDEO CONFERENCING WITH BOOTH STAFFS

What makes the virtual fairs experience so special? Booth representatives can engage with visitors via text/audio/video chat in real time during Virtual B2B Trade fair. No extra downloads needed – attendees can take their video conferencing with booth staffs directly in HexaFair.

VIRTUAL NETWORKING: SOCIAL LOUNGE FOR ONE ON ONE MEETS
Events have an end, but communities live on forever. Harness the excitement of your events and convert it into a branded, a place where like-minded individuals can meet for networking.

BUILD DEEPER CONNECTIONS

Events have an end, but communities live on forever. Harness the excitement of your events and convert it into a branded, a place where like-minded individuals can meet for networking.

 

POWERFUL ENGAGEMENT TOOLS

Directory of visitors: Display the list of attendees of your virtual & hybrid events.

  • Profile: Display the information of the person.
  • View Business Card: Display the contact details of the person. Can be shared with other attendees & exhibitors.
  • Filters: Filter by company name, Filter by area of interests
  • Video Conference: Allow attendees to have one-on-one video call meeting.
  • Recording: Record every sessions and make them on-demand to participants later (On request).
  • Branding: Brand your virtual networking lounge for sponsors and exhibitors.

TARGETED SEARCHES WITH ‘PEOPLE FINDER’
Finding people, connecting with prospective business associates and individuals with very specific competencies and keywords included in their profile. Searches can be performed by typing a person’s name, Interests by, By Industry, By Job Position in the Connect Section.

LIVE SESSIONS / CONFERENCES IN 3D AUDITORIUM
Live Sessions/Conferences in 3D Auditorium. An online events software for your Virtual fairs& trade show, designed to deliver real engagement and best-in-class interactions, sessions hosted live or accessed on-demand for an elevated audience experience.

  • Speakers: Event organizer can create speakers and their profiles.
  • Sessions: The event organizer can manage sessions and times.
  • Speakers Log-in: Speaker can join by logging in from Zoom or Microsoft Team or Google meet, start streaming.
  • Recording: Record every sessions and make them on-demand to participants later (On request).
  • Q & A: Attendees can post live Q & As.
  • Polls: Unlimited polls with audiences available.

BREAKOUT SESSIONS
HexaFair supports multiple concurrent sessions (upto 5 tracks). Tracks appear on the main event page, allowing attendees to preview simultaneous sessions and select which track they want to join.

  • Q&A available for all tracks
  • Speaker bios, calendar integration and downloadable presentations

VIDEO CONFERENCING WITH BOOTH STAFFS

  • Add zing to your virtual fairs& virtual trade show and gamify it with HexaFair. Incorporate gamification features in real-time and create a fun & memorable experience.
  • Activate leaderboard for virtual communities
  • Assign points to different activities
  • Reward attendee activities and actions

DASHBOARDS – SUCCESS YOU CAN MEASURE
Track every detail of your virtual events, virtual conferences&hybrid events with live insights and instantly report event ROI to your stakeholders

EXHIBITOR DASHBOARD

  • Average no.of time spent by attendees in Booth, No.of people visited the booth
  • Online meetings: Total no.of business cards exchanged, No.of 1:1 chats happened
  • Attendees by industry, Attendees by interest, Attendees by Country, Attendees by Job Position

EVENT ORGANIZER DASHBOARD

  • Total no. of Registrations
  • Booth documents statistics: Last 15 days, all time, Top 20 images viewed, Top 20 documents viewed, Top 20 videos viewed
  • Average time spent by attendees in Auditorium, Booths, Reception, Business lounge
  • Sessions engagaement report

REPORTS
Gain complete access & real-time visibility for virtual eventsoffered by HexaFair Complete Virtual Events Management System. Accelerate sales funnel for business growth. Generate & download reports in CSV format for data processing.

EXHIBITOR

Can avail the reports of Booth traffic (attendees who visited the booth), Booth contents viewed report (Images, Videos, Documents), 1:1 chat made with attendees, Virtual Business card viewed

 

ORGANIZER

Can avail the reports of Exhibitor registration, Attendee registrations, Attendees turned out to the virtual events & conferences, Booth Traffic report, Booth contents viewed report (Images, Videos, Documents), Sessions engagement report

FAQ’s – Virtual Trade Show

How many exhibitors is allowed ?

The platform can host 5 to 300 exhibitors/booths

What event technology is required to host online trade show ?

HexaFair runs in all major browsers. No special addons/software required.

Do you have mobile app for our attendees?

Yes. HexaFair provides Android & IOS mobile apps for each event specifically. The visitors of the virtual trade show can install the mobile apps and experience.

What are maximum amount of users, the platform can handle ?

Yes. HexaFair provides Android & IOS mobile apps for each event specifically. The visitors of the virtual trade show can install the mobile apps and experience.

To what extent booth design changes (our own design) is possible ?

We can make color changes to the booths without any additional cost. Changing the booth model completely or Integrating your own booth model/your customer’s booth model designs, it will incur an additional cost.

What are the advantages of virtual trade fair?

Virtual trade fairs have numerous advantages, both for the exhibitor and for the visitors.

Trade fair organizers can attract more visitors with a virtual trade fair, as they are no longer tied to time and place. Virtual trade fairs can therefore also take place over a longer period of time. In addition, there are no limitations for the exhibitors due to limited hall capacities.

Visiting a virtual trade fair is very pleasant for visitors. You do not have to travel separately. A virtual fair can be visited whenever you want and from where they want.

What details required by exhibitors to setup their booths ?

A virtual exhibition booth lives from the same content as a real exhibition stand: company logo, banners, videos, product presentations, products, brochures prepared on the specifications mentioned to the booth model allocated to them.

For this purpose, the exhibitors have attractive template stands available that can be individualized and adapted to the company design.

What is difference between Virtual Trade Show? Virtual Fair or Virtual Exhibition ?

In theory, different words are meant to describe different types of events.

Virtual Trade Show, as name implies, is an event where companies in a specific industry gather to showcase and demonstrate their new products and services. In general Virtual Trade Shows are business-to-business (B2B) type of events; they are not open to the public and are meant to be attended by company representatives, industry officials and (of course!) press. Usually Virtual Trade Shows are organized and sponsored by trade associations for specific industries, so they are perfect networking platforms for industry professionals.

Virtual Trade Fair, on the other hand, is more business-to-client or customer (not only consumer!) type of event. Companies gather not only to showcase their products and services, but also to sell and market them. Virtual Trade fairs (or simply Fairs) are open to anyone interested and can cover a few industries at the same time. They tend to take place over 3-5 days, sometimes even longer.

Virtual Exhibition has the least of sales element in it; the primary objective is to showcase products and services. Usually Virtual exhibitions cover one industry at a time and are geared towards building general image of a company/brand.